Privacy Policy

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Who We Are

The following information is an expansion of our previously published privacy policy to comply with the European General Data Protection Regulation (GDPR) that went into effect 25 May 2018.

We are the STC Washington, DC – Baltimore (WDCB) Chapter—The Society for Technical Communication (STC) is a Section 501(c)(3) organization for technical communicators.

Our website address is: https://wdcb.stcwdc.org.

The STC Washington, DC – Baltimore (WDCB) Chapter respects your privacy. This page describes the STC Washington, DC – Baltimore (WDCB) Chapter website privacy policy.

The names and contact information on this website are published to facilitate contact with those listed for our reader's and STC purposes only. This information is not intended, and we ask that it not be used, for commercial purposes.

Personal Information

Generally speaking, you can visit the pages of the STC Washington, DC – Baltimore (WDCB) Chapter website without telling us who you are or revealing any personal information.

Contact Forms

Some portions of this website require personal information so you can complete certain activities such as sending us feedback. These pages will ask you to enter personal information such as your name, mailing address, phone numbers, and e-mail address. The information that you type in these forms is necessary to complete the action for processing the form. We ask for this information for communication purposes only and do not store it in a database. We do not sell or pass this information on to any third parties.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor's IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available at: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

The STC Washington, DC – Baltimore (WDCB) Chapter website includes links to other websites. STC Washington, DC – Baltimore (WDCB) Chapter is not responsible for the privacy practices or content of those sites. You should always read the privacy policy at a other websites you visit before revealing any personal information.

Our Hosting Company

The STC Washington, DC – Baltimore (WDCB) Chapter website is hosted by SiteGround. For their privacy policy, read the SiteGround Privacy Policy page.

Cookies

Visitors / Unregistered Users

For visitors to this website who are not registered users of the STC Washington, DC – Baltimore (WDCB) Chapter website, "Session" cookies will not be used to track your visit. No cookies for this website will be saved for future visits.

Registered Users

If you are a registered user on this website and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

If you leave a comment on our website you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you are a registered user on this website, when you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded Content from Other Websites

Articles on this site may include embedded content (for example; videos, images, articles, and so forth). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. Those websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account with them and are logged in to that website.

Analytics

By default, WordPress does not collect any analytics data. This website uses the Google Analytics plugin for WordPress by Monsterinsights to see how visitors find and use our website so we can keep you coming back.

Data Used: The data that Google Analytics uses to provide the information in our reports comes from these sources:

  • The HTTP request of the user
  • Browser/system information
  • First-party cookies

The HTTP request for any web page contains details about the browser and the computer making the request such as the hostname, the browser type, referrer, and language. In addition, the DOM of most browsers provides access to more detailed browser and system information such as Java and Flash support and screen resolution. Analytics also sets and reads first-party cookies on your browsers in order to obtain user session information from the page request. When all this information is collected, it is sent to the Analytics servers in the form of a long list of parameters attached to a single-pixel GIF image request. The data contained in the GIF request is the data sent to the Google Analytics servers, which then gets processed and ends up in our reports.

Activity Tracked: This feature sends page view events (and potentially video play events) over to Google Analytics for consumption.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All registered users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What Rights You Have Over Your Data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where We Send Your Data

Visitor comments may be checked through an automated spam detection service.

Anti-Spam WordPress Plugins

This website uses three anti-spam WordPress plugins as a defence against spammers and hackers. These are Akismet Anti-Spam, Stop Spammers, and Wordfence.

The information processed by these plugins is used for validating whether the commenter and the comments are safe to post to this website. the plugins check that the commenter is not listed in a spam database of hackers or coming from an unsafe website IP address.

Akismet Anti-Spam

The Akismet Anti-Spam WordPress plugin collects information about visitors who comment on websites that use the Akismet anti-spam service. The information Akismet collects depends on how the website owner sets up Akismet for the website, but typically includes the commenter's IP address, user agent, referrer, and website URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

Stop Spammers

The Stop Spammers WordPress plugin blocks spammers from leaving comments or logging in. It protects sites from robot registrations and malicious attacks. Stop Spammers is capable of performing more than 20 different checks for spam and malicious events and can block spam from over 100 different countries. Stop Spammers uses multiple methods for detecting spam. In cases where spam is detected, users are offered a second chance to post their comments or login. Denied requests are presented with a CAPTCHA screen in order to prevent legitimate users from being blocked. The CAPTCHA can be configured as OpenCaptcha, Google reCAPTCHA, or SolveMedia CAPTCHA. The CAPTCHA will only appear when a user is denied access as a spammer.

Wordfence

The Wordfence Security WordPress plugin is an anti-virus, website firewall, and malware scanner. Data will be recorded of site visits such as successful and failed login attempts, which will include the actor's IP address and user agent. If an IP address is identified as harmful the address may be temporarily banned or permanently banned from accessing the website again.

The Jetpack Plugin

We use a few features of the Jetpack plugin for WordPress.

Activity Log

This feature only records activities of a site's registered users.

Data Used: To deliver this functionality and record activities around site management, the following information is captured: user email address, user role, user login, user display name, WordPress.com and local user IDs, the activity to be recorded, the WordPress.com-connected site ID of the site on which the activity takes place, the site's Jetpack version, and the timestamp of the activity. Some activities may also include the actor's IP address (login attempts, for example) and user agent.

Activity Tracked: Login attempts/actions, post and page update and publish actions, comment/pingback submission and management actions, plugin and theme management actions, widget updates, user management actions, and the modification of other various site settings and options. See the complete list of currently-recorded activities (along with retention information).

Jetpack's Infinite Scrolling

Data Used: The WordPress Jetpack plugin collects page view analytics for the website, using the WordPress.com Stats function with additional loads. The following information is used: IP address, WordPress.com user ID (if logged in), WordPress.com username (if logged in), user agent, visiting URL, referring URL, timestamp of event, browser language, country code.

Activity Tracked: Page views will be tracked with each additional load (that is, when you scroll down to the bottom of the page and a new set of posts loads automatically). If the site owner has enabled Google Analytics to work with this feature, a page view event will also be sent to the appropriate Google Analytics account with each additional load.

Sharing

Data Used: When sharing content through email (this option is only available if Akismet is active on the site), the following information is used: sharing party's name and email address (if the user is logged in, this information will be pulled directly from their account), IP address (for spam checking), user agent (for spam checking), and email body/content. This content will be sent to Akismet (owned by Automattic) so that a spam check can be performed. You can find Google's privacy policy here.

Subscriptions

Data Used: To initiate and process subscriptions, the following information is used: subscriber's email address and the ID of the post or comment (depending on the specific subscription being processed). In the event of a new subscription being initiated, we also collect some basic server data, including all the subscribing user's HTTP request headers, the IP address from which the subscribing user is viewing the page, and the URI which was given in order to access the page (REQUEST_URI and DOCUMENT_URI). This server data is used for the exclusive purpose of monitoring and preventing abuse and spam.

Activity Tracked: Functionality cookies are set for a duration of 347 days to remember a visitor's blog and post subscription choices if, in fact, they have an active subscription.

WordPress.com Stats

Data Used: IP address, WordPress.com user ID (if logged in), WordPress.com username (if logged in), user agent, visiting URL, referring URL, timestamp of event, browser language, country code. Important: The site owner does not have access to any of this information through this feature. For example, a site owner can see that a specific post has 285 views, but he/she cannot see which specific users/accounts viewed that post. Stats logs – containing visitor IP addresses and WordPress.com usernames (if available) – are retained by Automattic for 28 days and are used for the sole purpose of powering this feature.

Activity Tracked: Post and page views, video plays (if videos are hosted by WordPress.com), outbound link clicks, referring URLs and search engine terms, and country. When this module is enabled, Jetpack also tracks performance on each page load that includes the Javascript file used for tracking stats. This is exclusively for aggregate performance tracking across Jetpack sites in order to make sure that the plugin and code is not causing performance issues. This includes the tracking of page load times and resource loading duration (image files, Javascript files, CSS files, etc.).

Policy Changes

We will tell you of any changes to our privacy policies by posting a notice on our website. Those changes will go into effect on the date posted in the notice. The new policy will apply to everyone using our website and will replace any earlier policies.

More Information

For more information about STC, send an email to stc@stc.org or call 703-522-4114.

For more information about the STC Washington, DC – Baltimore (WDCB) Chapter website, or to send comments, questions, and suggestions, use the contact form to

  • Request more information
  • Send comments, questions, and suggestions
  • Send link suggestions and website comments

Last modified: July 28, 2018
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