Job Description

Committee affiliation: Website Team

Responsibilities

Maintain the chapter's websites.

The webmaster maintains the suite of websites along with the super administrator webmaster for all the sites and is assisted by a website assistant. The webmaster may perform most of the duties of the super admin or they may split the duties. (For a full description of the super admin's tasks, see Website Team Committee Manager (the Super Admin webmaster).) Tasks include the regulation and management of access rights of different users and roles of a website and the content management system (CMS), the assignment of website admins, assistant webmasters, site managers, user roles, and the appearance and setting up of website navigation. Responsibilities also include content placement, ensuring that the web servers' hardware and software are operating correctly, designing the website, generating and revising web pages, managing web forms and replying to user comments, and examining traffic through the site. The webmaster must be well-versed in WordPress.org coding requirements, scripting software (HTML5, PHP7, and CSSS3) payment-processing software (plugins), and security software (plugins). Because of the RFC 822 requirement for establishing a "postmaster" email address as the single point of contact for the email administrator of a domain, the webmaster is also the postmaster and responsible for setting up and controlling email addresses for the domain.

• Publicize chapter members’ professional accomplishments to the blog and social media committees.
• Work with the Membership committee to create and promote membership drives.
• Work with the Events and the Competition committees to develop promotional material.
• Work with the Education and the Employment Outreach committee members to distribute materials and promote presence at local academic institutions.
• Publicize the annual officer elections with the help of the Nominating committee.
• Work with the Education, Events, and Competition committees to publicize award winners.
• Submit a monthly status report by email to the President and Vice-President (or post to the Admin Council Group's monthly status reports files) regarding all current and upcoming committee activities.
• If there is no co-administrator:
  • Respond to inquiries about registering on the site and set users up with logon ID and secure password.
  • Respond to submitted articles for publication and pass on to the appropriate writer.
  • Monitor external events submitted for posting on our calendar; provide help if necessary.
  • Monitor job announcements and resumes submitted to the Jobs Board; provide assistance if needed.
  • Monitor and upgrade WordPress versions as needed.
  • Monitor and upgrade WordPress plugins as needed.
  • Monitor comments posted to the site, if applicable.
  • Monitor Google Webmaster Tools for suspicious activity; resolve problems identified.
  • Monitor all Wordfence security reports for suspicious activity; add bad IP addresses to black lists.
  • Run periodic cleanup of the database and trouble shoot any hacked tables.

Experience and Skills

• WordPress.org skills
  • WordPress.org 6.1.1+ Text Editor
  • Familiarity with HTML 5+, and CSS2 / CSS 3 editing to create and maintain accessible posts and pages for hand coding to add accessibility compliance if needed
  • Familiarity with using / editing PHP 7.7 / PHP 8+ include statements to include repetitive sections of HTML or text and modularized data on multiple pages in the website
  • Accessibility / Section 508 requirements
  • MySQL Database management, necessary
• Familiarity with The Events Calendar suite of plugins, helpful
• Knowledge of and access to FTP software
• Familiarity with file maintenance and version control
• Experience working with or willing to learn and use online project management tools such as Basecamp
• Experience with Adobe PhotoShop and Adobe Acrobat helpful
• Familiarity with JavaScript, helpful
• Good time management
• Strong communication / interpersonal skills
• An outgoing and friendly personality
• Good organizational skills
• Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed

Equipment

• Your own computer with high-speed Internet access
• Browser (Firefox, Safari, Google Chrome)
• Email address (Google is preferred for working with Google calendar, Basecamp, and other tools)
• FTP application (FileZilla)
• HTML5 / CSS3 / PHP7 text editor (such as BBEdit for Macintosh or Homesite 5 for Windows)
• Word processing software
• Adobe Acrobat Pro
• Adobe Photoshop (or equivalent photo editing tool)
• Adobe Illustrator
• FAX or scanner (optional)

Time Commitment

20-40 hours per year.

Expect to spend 5 to 10 hours a week during chapter year turnover periods between chapter years updating changes to chapter officers, event schedules, competitions, and so forth. Expect to spend 2 to 4 hours a week during other times for updating changes to Jobs Board, and documentation contractors/consultants pages; event announcements; conferences and seminar announcements; and other pages as needed.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

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