Job Description

Committee affiliation: Events

Responsibilities

For an event, coordinate the speaker and/or workshops, hotel logistics, equipment, handouts, and catering. You will receive instructions on how to handle each of these components and will work with a team to make the event successful.

This is a great way to ease into event management while also qualifying for free attendance at the event you are managing.

• Scout and locate facilities for events.
• Locate individuals and organizations willing to donate services such as design, printing, mailing, and facilities.
• Make room arrangements and catering needs.
• Coordinate notices to attendees about the locations, food, parking, and any other considerations.
• Prepare name badges, sign-in sheets, and signage as needed.
• Be responsible for the condition of the location site after the event.
• Provide information to the events manager about costs and logistics to be put into the Eventbrite invitation.

Experience and Skills

• Event planning and marketing experience is helpful.
• Good time management
• Strong communication / interpersonal skills
• An outgoing and friendly personality
• Good organizational skills
• Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed

Equipment

• Computer with reliable Internet access
• Email address (Google is preferred for working with Google calendar, Eventbrite, Basecamp, and other tools)
• Word processing software

Optional items that may be helpful:

• HTML / CSS / PHP text editor
• FAX or scanner
• Acrobat Pro
• Adobe PhotoShop
• Adobe Illustrator

Time Commitment

4-6 hours plus attendance at events.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Volunteer Signup form.

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