Events Committee Manager

Job Description

Committee affiliation: Events

The Events Committee Manager has the following duties and responsibilities of the Events Committee and may be assisted with events as needed by an Events Associate Manager, Events Associate Manager — First Friday Lunches, and an Events Associate Manager — Webinars, and ther committee members. Read the About WDCB Events page.

Responsibilities

  • In November or December, develop a budget for planned projects for the year ahead (a sample budget is available).
  • Guide members of the committee so that all committee duties are fulfilled.
  • Develop and distribute a contact list of committee members and their roles.
  • Submit a monthly status report by email to the President and Vice-President (or post to the Admin Council Group's monthly status reports files) regarding all current and upcoming committee activities.
  • Set schedule for events and procure speakers, if any.
    • Work with the Treasurer about cost of speaker renumeration and lodging, if needed.
    • Get a copy of the speaker's bio and a photo.
    • Ask speaker if handouts for the presentation will be available and whether they will permit posting the presentation to our website (see Speakers' Handouts and Presentations page). (They may request that the material will be password protected. If protected, for how long?.)
    • After the event, send any files for presentation slides, handouts, or recordings to the Web Diva for posting to the Speakers' Handouts and Presentations page.
  • Scout and reserve locations (see the Events Planning Resources and venus used in past events).
  • Prepare copy with information about each event for posting to Eventbrite, the Events & News website, and social media (event description, date, time, menu, price, number of seats available, speaker bio and photo, location, parking, nearest Metro station, accessibility of the location).
  • Monitor Eventbrite to track number of registrations and event payments.
  • Manage attendee communication through email and EventBrite. Note that individual EventBrite orders and returned invitations with a status of "maybe" may include comments that you should check.
  • Provide an accurate count of attendees and meal choices for ordering meals for the event.
  • Check in attendees upon arrival on the sign-in sheet and in EventBrite later, and collect payments, if any.
  • Store and bring materials to each in-person event: job board, easel, chapter signage, chapter promotional and membership materials, and chapter event flyers.
  • Work with the Treasurer to ensure proper accounting for monies received and paid, if applicable.
  • Solicit and publicize evaluations from event attendees through a survey or comment form.

Experience and Skills

  • WordPress.org 5.5.1+ Text Editor enough to post announcements.
  • Experience working with or willing to learn and use online project management tools such as Basecamp.
  • Ability to use Eventbrite to post event invitations and notices.
  • Ability to lead a team and to work on a team.
  • Previous experience managing a committee is a plus.
  • Good time management.
  • Strong communication / interpersonal skills.
  • An outgoing and friendly personality.
  • Good organizational skills.
  • Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed.

Equipment

  • Computer with reliable Internet access
  • Email address (Google is preferred for working with Google tools and Basecamp.
  • Word processing software
  • HTML / CSS / PHP text editor

Optional items that may be helpful:

  • FAX or scanner
  • Acrobat Pro
  • Adobe PhotoShop
  • Adobe Illustrator

Time Commitment

Approximately 4 hours or less per month.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

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Last modified: September 20, 2020
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