Events Associate Manager

Job Description

Committee affiliation: Events and Knowledge University

The Associate Events Committee Manager shares the duties and responsibilities of the Events Committee Manager and assists with events as needed.

Responsibilities

  • In November or December, develop a budget for planned projects for the year ahead (a sample budget is available).
  • Guide members of the committee so that all committee duties are fulfilled.
  • Develop and distribute a contact list of committee members and their roles.
  • Submit a monthly status report by e-mail to the President and Vice-President (or post to the Admin Council Group's monthly status reports files) regarding all current and upcoming committee activities.
  • Provide an accurate count of attendees and meal choices for planning meals and space to the Competition Committee and any other organizers of an event.
  • Receive and keep a spreadsheet of advance RSVPs
  • Receive and keep a spreadsheet of advance event payments
  • Register attendees upon arrival at events and collect payments
  • Store and bring materials needed for each event: job board, easel, chapter signage, membership materials, chapter event flyers, and speaker handouts
  • Work with the Treasurer to ensure proper accounting for monies received.
  • Solicit and publicize evauluations from event attendees through a survey or comment form.

Experience and Skills

  • WordPress.org 4.9.1+ Text Editor enough to post announcements
  • Experience working with online project management tools such as Basecamp
  • Ability to use Eventbrite to post event invitations and notices
  • Ability to create roster reports from the STC membership database and post to the admin council
  • Ability to lead a team and to work on a team
  • Previous experience managing a committee is a plus
  • Good time management
  • Strong communication / interpersonal skills
  • An outgoing and friendly personality
  • Good organizational skills
  • Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed

Equipment

  • Computer with high-speed Internet access
  • Email address (Google is preferred for working with Google calendar, Basecamp, and other tools)
  • Word processing software
  • HTML / CSS / PHP text editor

Optional items that may be helpful:

  • FAX or scanner
  • Acrobat Pro
  • Adobe PhotoShop
  • Adobe Illustrator

Time Commitment

Approximately 4 hours or less per month.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

Last modified: January 12, 2018
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