Events Associate Manager – First Friday Lunches

Job Description

Updates for this page are in progress.

Committee affiliation: Events

The Events Associate Manager – First Friday Lunches / Dinners / Meetups has the following responsibilities and assists the Events Committee Manager with events as needed. Read the About WDCB Events page.

Responsibilities

  • Set schedule for lunches / dinners / meetups and topics.
  • Scout and reserve locations (see the Events Planning Resources and venus used in past events).
  • Prepare copy with information about each event for posting to Eventbrite, the Events & News website, and social media (event description, date, time, menu, price, number of seats available, speaker bio and photo, location, parking, nearest Metro station, accessibility of the location).
  • Monitor Eventbrite to track number of registrations.
  • Submit a monthly status report by email to the President and Vice-President (or post to the Admin Council Group's monthly status reports files) regarding all current and upcoming First Friday Lunches or other networking activities.
  • Manage attendee communication through email and EventBrite. Note that individual EventBrite orders and returned invitations with a status of "maybe" may include comments that you should check.
  • Provide an accurate count of attendees to all co-organizers and location sponsors.
  • Check in attendees upon arrival on the sign-in sheet and in EventBrite later.
  • Store and bring materials to each in-person event: job announcements, chapter signage, chapter promotional brochure, membership materials, and chapter event flyers, if any.
  • Work with the Treasurer to ensure proper accounting for monies received, if applicable.
  • Solicit and publicize evaluations from event attendees through a survey or comment form.

Experience and Skills

  • WordPress.org 5.5.1+ Text Editor enough to post announcements.
  • Experience working with or willing to learn and use online project management tools such as Basecamp.
  • Ability to use Eventbrite to post event invitations and notices.
  • Good time management.
  • Strong communication / interpersonal skills.
  • An outgoing and friendly personality.
  • Good organizational skills.
  • Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed.

Equipment

  • Computer with reliable Internet access
  • Email address (Google is preferred for working with Google tools and Basecamp.
  • Word processing software
  • HTML / CSS / PHP text editor

Time Commitment

Approximately 4 hours or less per month.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

Last modified: September 20, 2020
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