In this section:
On this page:
Job Description
Committee affiliation: Competition
Responsibilities
- Develop a theme for the competition (in conjunction with the Competition Committee Manager).
- Work with the competition manager to populate the Basecamp to-do tasks with people on the committee
- Obtain ISA competition information from STC office (if applicable)
- Create the Call for Entries, application forms, theme artwork, receipt response postcards, and awards celebration program and agenda
- Get the roster lists for the active chapter members, the lapsed members, the left-STC former members, all unaffiliated STC members, all local SIG-only members
- Maintain mailing lists for the Call for Entries: check email addresses in the mailing list database for changes in the rosters
- Recruit individuals and organizations for donated services (such as graphic design, printing, and mailing)
- Locate printer, if needed
- Organize physical mailing and distribution, if needed
- Prepare input about the competition for the chapter's website, the Events & News website, and other social media
- Post lists of winners in the competition and which ones won in the STC International Summit Awards (ISA) competition (if applicable)
- Create or revise local competition guidelines to reflect current procedures
- Assist the Competition Manager and other managers to help complete tasks, if needed
Steps
- Update entry and order forms
- Update website about this year's competition (with links to new forms, new dates, contacts, etc.)
- Announce the competition on the website with links
- Update mailing lists
- Send announcement messages to mailing lists with the flyers
- Post the Joy of Entering
- Post the Joy of Judging
- Post about related webinars and training
- Post competition status updates
- Post competition awards celebration information
- Post list of local winners
- Post list of international winners
- Update website to prep for next year's information (deactivate this year's dates, etc.; activate interim passages)
Experience and Skills
- Experience using Microsoft Word for updating forms and documents
- Familiarity with the WordPress.org 6.1.1+ text editor for updating posts and information on the website
- Familiarity with HTML 5, CSS, PHP editing to maintain accessible posts and pages for hand coding to add accessibility compliance if needed
- Familiarity with Facebook and Twitter use
- Familiarity with LinkedIn and other social media outlets
- Experience working with or willing to learn and use online project management tools such as Basecamp
- Experience using and maintaining a Basecamp project template
- Ability to post status updates to social meda, the website, or to the administrative council.
- Good time management
- Strong communication / interpersonal skills
- An outgoing and friendly personality
- Good organizational skills
- Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed
Equipment
- Computer with reliable Internet access
- Word processing software
- HTML / CSS / PHP text editor
- Access to our Facebook, LinkedIn, and Twitter accounts
- Access to additional social media sites as needed
Optional items that may be helpful:
- FAX or scanner
- Acrobat Pro
- Adobe PhotoShop
- Adobe Illustrator
Time Commitment
Twenty hours per month preparing for the competition starting in July or August until the Calls are mailed and the website is updated in September/October. Then about 20 hours after the consensus judging preparing the awards celebration program information.
Contact
If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.
Related Links
Last modified: December 19, 2021