Competition Publications Manager

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Responsibilities
Experience and Skills
Equipment
Time Commitment
Contact
Related Links

Job Description

Committee affiliation: Competition

Responsibilities

Develop a theme for the competition (in conjunction with the Competition Committee Manager).
Work with the competition manager to populate the Basecamp to-do tasks with people on the committee
Obtain ISA competition information from STC office (if applicable)
Create the Call for Entries, application forms, theme artwork, receipt response postcards, and awards celebration program and agenda
Get the roster lists for the active chapter members, the lapsed members, the left-STC former members, all unaffiliated STC members, all local SIG-only members
Maintain mailing lists for the Call for Entries: check email addresses in the mailing list database for changes in the rosters
Recruit individuals and organizations for donated services (such as graphic design, printing, and mailing)
Locate printer, if needed
Organize physical mailing and distribution, if needed
Prepare input about the competition for the chapter's website, the Events & News website, and other social media
Post lists of winners in the competition and which ones won in the STC International Summit Awards (ISA) competition (if applicable)
Create or revise local competition guidelines to reflect current procedures
Assist the Competition Manager and other managers to help complete tasks, if needed

Steps

Update entry and order forms
Update website about this year's competition (with links to new forms, new dates, contacts, etc.)
Announce the competition on the website with links
Update mailing lists
Send announcement messages to mailing lists with the flyers
Post the Joy of Entering
Post the Joy of Judging
Post about related webinars and training
Post competition status updates
Post competition awards celebration information
Post list of local winners
Post list of international winners
Update website to prep for next year's information (deactivate this year's dates, etc.; activate interim passages)

Experience and Skills

Experience using Microsoft Word for updating forms and documents
Familiarity with the WordPress.org 6.1.1+ text editor for updating posts and information on the website
Familiarity with HTML 5, CSS, PHP editing to maintain accessible posts and pages for hand coding to add accessibility compliance if needed
Familiarity with Facebook and Twitter use
Familiarity with LinkedIn and other social media outlets
Experience working with or willing to learn and use online project management tools such as Basecamp
Experience using and maintaining a Basecamp project template
Ability to post status updates to social meda, the website, or to the administrative council.
Good time management
Strong communication / interpersonal skills
An outgoing and friendly personality
Good organizational skills
Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed

Equipment

Computer with reliable Internet access
Word processing software
HTML / CSS / PHP text editor
Access to our Facebook, LinkedIn, and Twitter accounts
Access to additional social media sites as needed

Optional items that may be helpful:

FAX or scanner
Acrobat Pro
Adobe PhotoShop
Adobe Illustrator

Time Commitment

Twenty hours per month preparing for the competition starting in July or August until the Calls are mailed and the website is updated in September/October. Then about 20 hours after the consensus judging preparing the awards celebration program information.