Competition Meeting Locations Manager

Job Description

Committee affiliation: Chapter Competition


As the Competition Meeting Locations Manager, you will receive instructions on how to handle each of these components, and will work with a team to make the event successful. All to-do items are outlined in the Basecamp project plan.

  • Scout and locate facilities for two events: judge training and pickup day and the consensus meeting day.
  • Locate individuals and organizations willing to donate services such as design, printing, mailing, and facilities.
  • Make room arrangements and catering needs for the judge training and pickup meeting and the consensus meeting.
    • Work with the judging manager to ensure food and refreshments are provided for the judging events.
    • Work with the judging manager to determine how many tables will be needed for the judging teams and tables for collecting entries and judging materials.
    • Work with the judging manager to determine how many computers are needed for the consensus judging of online entries.
    • For online communication entries that require computer equipment, find equipment for judges to use to review the entries, if needed. Judges should br encouraged to bring their own equipment to the consensus meeting.
  • Arrange for equipment to be on site and working when required.
  • Coordinate notices to attendees about the locations, food, parking, and any other considerations.
  • Prepare name badges, sign-in sheets, and signage as needed.
  • Work with the competition judging and the entries managers for installing the entries to be reviewed.
  • Be responsible for return of the equipment and the condition of the consensus judging site.
  • Provide information to the competition manager about costs and logistics.

Experience and Skills

  • Event planning and marketing experience is helpful.
  • Good time management
  • Strong communication / interpersonal skills
  • An outgoing and friendly personality
  • Good organizational skills
  • Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed


  • Computer with reliable Internet access
  • Email address (Google is preferred for working with Google calendar, Basecamp, and other tools)
  • Word processing software
  • HTML / CSS / PHP text editor

Optional items that may be helpful:

  • FAX or scanner
  • Acrobat Pro
  • Adobe PhotoShop
  • Adobe Illustrator

Time Commitment

About 6 hours for scouting / locating facilities and preparing for each event. This includes 2 hours attendance at the pickup meeting (November/December) and 2 hours attendance at the consensus meeting (December/January).


If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

Last modified: December 19, 2021
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