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Job Description
Committee affiliation: Competition Committee
Responsibilities
The Entries Manager's responsibilities are
- Field questions from submitters after the Call for Entries is mailed
- Develop spreadsheet to record all entries
- Receive and log the entries
- Inspect submittals for complete information, correct entry fees, and correct category
- Verify that entries meet the criteria for submission and are in the appropriate category
- Acknowledge receipt of entries
- Record information in the database or spreadsheet as it becomes available; provide appropriate reports
- Coordinate the sort days (unboxing entries and preparing judging packages)
- Work with the Judging Manager in distributing entries to judges for their evaluations
- Receive the chapter entries after they are judged by the exchange chapter (if applicable)
- At judging consensus meetings, keep track of entries and retrieve all of them when judging is complete
- Handle chapter entries after they are judged
- Provide award information for the Awards Celebration and for announcements on the websites
- Collect, prepare, and ship packages for sending DTC winners to the international competition (if applicable)
- Distribute entries to submitters after the Awards Celebration if prearranged to do so
- Handle disposition of remaining entries
- Mail letters and award certificates not picked up at the awards celebration as needed
- Prepare a final report for the Competition Committee Manager
- Assist the Competition Manager and other managers to help complete tasks, if needed
Experience and Skills
- Ability to lead a team and to work on a team
- Good time management
- Strong communication / interpersonal skills
- An outgoing and friendly personality
- Good organizational skills
- Familiarity with spreadsheets
- Good record keeping skills
- Ability to set up and maintain spreadsheet to track entries
- Computer with reliable Internet access
- Word processing software
- Spreadsheet software
- HTML / CSS / PHP text editor
Optional items that may be helpful:
- FAX or scanner
- Acrobat Pro
- Adobe PhotoShop
- Adobe Illustrator
Time Commitment
Approximately 8-10 hours or less per month between the Call for entries and the consensus meeting.
Contact
If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.
Related Links
Last modified: December 19, 2021