Competition Entries Manager

Job Description

Committee affiliation: Competition Committee

Responsibilities

The Entries Manager's responsibilities are

  • Field questions from submitters after the Call for Entries is mailed
  • Develop spreadsheet to record all entries
  • Receive and log the entries
  • Inspect submittals for complete information, correct entry fees, and correct category
  • Verify that entries meet the criteria for submission and are in the appropriate category
  • Acknowledge receipt of entries
  • Record information in the database or spreadsheet as it becomes available; provide appropriate reports
  • Coordinate the sort days (unboxing entries through mailing chapter entries to the international competition)
  • Work with the Judging Manager in distributing entries to judges for their evaluations
  • Receive the chapter entries after they are judged by the exchange chapter (if applicable)
  • At judging consensus meetings, keep track of entries and retrieve all of them when judging is complete
  • Handle chapter entries after they are judged
  • Provide award information for the Awards Celebration and for announcements on the websites
  • Distribute entries to submitters after the Awards Celebration if prearranged to do so
  • Handle disposition of remaining entries
  • Mail letters and award certificates not picked up at the awards celebration as needed
  • Prepare a final report for the Competition Committee Manager
  • Assist the Competition Manager, if needed.

Experience and Skills

  • Ability to lead a team and to work on a team
  • Good time management
  • Strong communication / interpersonal skills
  • An outgoing and friendly personality
  • Good organizational skills
  • Familiarity with spreadsheets
  • Good record keeping skills
  • Ability to set up and maintain spreadsheet to track entries
  • Computer with high-speed Internet access
  • Word processing software
  • Spreadsheet software
  • HTML / CSS / PHP text editor

Optional items that may be helpful:

  • FAX or scanner
  • Acrobat Pro
  • Adobe PhotoShop
  • Adobe Illustrator

Time Commitment

Approximately 8-10 hours or less per month.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

Last modified: January 12, 2018
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