Job Description

Committee affiliation: Competition Committee

Responsibilities

The Entries Manager's responsibilities are

• Field questions from submitters after the Call for Entries is mailed
• Develop spreadsheet to record all entries
• Receive and log the entries
• Inspect submittals for complete information, correct entry fees, and correct category
• Verify that entries meet the criteria for submission and are in the appropriate category
• Acknowledge receipt of entries
• Record information in the database or spreadsheet as it becomes available; provide appropriate reports
• Coordinate the sort days (unboxing entries and preparing judging packages)
• Work with the Judging Manager in distributing entries to judges for their evaluations
• Receive the chapter entries after they are judged by the exchange chapter (if applicable)
• At judging consensus meetings, keep track of entries and retrieve all of them when judging is complete
• Handle chapter entries after they are judged
• Provide award information for the Awards Celebration and for announcements on the websites
• Collect, prepare, and ship packages for sending DTC winners to the international competition (if applicable)
• Distribute entries to submitters after the Awards Celebration if prearranged to do so
• Handle disposition of remaining entries
• Mail letters and award certificates not picked up at the awards celebration as needed
• Prepare a final report for the Competition Committee Manager
• Assist the Competition Manager and other managers to help complete tasks, if needed

Experience and Skills

• Ability to lead a team and to work on a team
• Good time management
• Strong communication / interpersonal skills
• An outgoing and friendly personality
• Good organizational skills
• Familiarity with spreadsheets
• Good record keeping skills
• Ability to set up and maintain spreadsheet to track entries

• Computer with reliable Internet access
• Word processing software
• Spreadsheet software
• HTML / CSS / PHP text editor

Optional items that may be helpful:

• FAX or scanner
• Acrobat Pro
• Adobe PhotoShop
• Adobe Illustrator

Time Commitment

Approximately 8-10 hours or less per month between the Call for entries and the consensus meeting.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Chapter Volunteer Signup Form.

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