The administrative council consists of the following positions: President, First Vice President, Second Vice President, Secretary, Treasurer, and two At-Large Directors. The extended administrative council includes anyone else the council deems advisable, such as managers of active committees and of local Special Interest Groups (SIGs).
Voting members of the Administrative Council (except for the Immediate Past President) are elected; other members of the extended administrative council are appointed. Only the elected Administrative Council members are eligible to vote on administrative issues. Other members of the extended council serve as advisors to the officers on administrative issues. All members of the extended council must be chapter members in good standing.
Administrative Council elections are held each April. See the Administrative Council Roles page for information about each elected position. The Administrative Council is governed by the Chapter Bylaws (188 K .pdf).
Current Officers – 2018
The chapter officers for the current chapter year are
President: Tavia Record
Maintains Administrative Council minutes and records
Finance Committee Manager
Social Media Manager
Prepares chapter achievement application; assists the chapter where needed
Website Team Manager, Bylaws Committee Manager, Competition Committee member, Publicity Committee member, Stationary Design
Helps prepare chapter achievement application
The Officers page has links to the biographies of the Administrative Council officers.
About Administrative Council Meetings
The administrative council or extended council meets at the discretion of the President or at the request of two or more members of the Council. A majority of the voting members of the council constitutes a quorum (at least four of the seven voting members).
All chapter members are welcome to attend and participate in all Administrative Council meetings. Only elected chapter officers are eligible to vote on administrative issues. Other members of the extended council (committee managers and subcommittee managers) serve as advisors to the officers on administrative issues. If you'd like to participate in an administrative council meeting, please use the registration form so we know to include you in the conference call phone number information and the meeting minutes.
Administrative Council Meeting Locations
Council meetings are held by teleconference the first Wednesday of each month from 7:00 p.m. to 8:00 p.m. ET. Some chapter leaders live in different time zones so this time slot allows west coast attendees to participate during the late afternoon. In general, council meetings are held using the chapter's JoinMe account for their online meeting, desktop sharing, and video conferencing software.
Note: .JoinMe only works in Firefox or Google Chrome. It works best in Google Chrome. Enter the following into the URL box in your browser:
join.me/stcwdcbchapter (Don’t add a protocol such as http or https—it will take you to a Page Not Found page.)
JoinMe also works on iPhone®, iPad®, and Android devices. Download from the Apple App Store, Amazon.com, or get it on Google Play.
JoinMe lets attendees collaborate through telephone participation or log in to the computer interface with shared audio and chat capabilities. Attendees may also choose to use their webcams for high definition screen sharing and more personal interaction (don’t worry, this is not required so you needn't worry about others seeing you sitting there in your pyjamas digging into a pint of ice cream).
There are a few face-to-face meetings which include volunteer recognitions, an annual business meeting, and a summer planning work group. Face-to-face meetings always involve food, which is why we need to know if you are attending so we can plan to have enough food for everyone. Register at registration form.
How to Join the Administrative Council Meeting Teleconference
When a JoinMe conference is scheduled, an invitation will be sent to Admin Council members and registered attendees. Whether you plan to join the meeting online or by telephone:
- Enter the following login link into the URL box in a Google Chrome browser:
join.me/stcwdcbchapter. (Don’t add a protocol such as http or https—it will take you to a Page Not Found page.)
- Enter your first and last name in the login window and click “Join”.
- Select whether you want to join online with your browser or whether you want to phone in.
If you elect to phone in, a phone number and instructions will be displayed
- Once in, go to Tools and adjust the settings to be sure your audio is working and not muted.
- Announce yourself when you are connected to the meeting.
The scheduled meeting will be announced online using the Events and News website, the chapter's Facebook page and Twitter account, and the council's Basecamp Admin Council project group.