Guide to this Year’s Annual Conference

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Plan now to attend the STC Technical Summit (Annual Conference and Expo for technical communicators). Here's the who-what-when-where-why and how of this year's event, links for more information, and a list of future conference sites.

This Year's Conference

When
Sunday, 5 May through Wednesday, 8 May 2019

Who
Host Chapter: Rocky Mountain.


Where
Denver, Colorado

Photo of the hotel building
Exterior night view of the Hyatt Regency Denver at the Colorado Convention Center.

Conference Headquarters: Hyatt Regency Denver at Colorado Convention Center
650 15th Street
Denver, Colorado  80202
Phone: +1 303 436 1234
Fax: +1 303 486 4314
Email: email hidden; JavaScript is required

The Hyatt offers a limited number of accessible rooms. You should make your reservations as early as possible by calling the Hyatt Central Reservations at 1-877-803-7534. Be sure to tell them you are coming for STC's Summit.

Transportation Services
The Hyatt Regency is 27 miles from the Denver International Airport and just 1 mile from Union Station. Travelers can now use A Line, the new rail service from Denver International Airport to LoDo’s (Lower Downtown) Union Station and back, courtesy of Regional Transportation District (RTD). The Denver Airport Rail has six stops along the way and takes approximately 37 minutes and is $9 each way. Hyatt Regency Denver Maps and Transportation.

Local Attractions and Amenities


What
66th STC Annual Conference.

Photo of the blue bear looking into the Colorado Convention Center with the Hyatt Regency hotel behind the bear.
The blue bear peering into the Colorado Convention Center.

Session Schedule, Speakers, and Attendees

Keynote Speaker: Peter Morville
Peter is a pioneer of information architecture and user experience. He is best known for being an author of the Polar Bear Book on information architecture.

Technical sessions covering topics such as content design and delivery; tools and technologies; training development and delivery; project management, leadership, and career development.

Conference Proceedings

Society annual business meeting

Exposition (vendors of technical communication products and services, STC booths, display of STC Technical Communication Competition winners, vendor showcase sessions, and more).

Preconference seminars and workshops

Parties that only technical communicators would want to attend!


Planning and Budgeting Information
  • Leadership Day: Sunday, May 5 • 8:00am – 12:00pm
  • Hotel Costs (Hyatt Regency Denver): STC has negotiated a special conference room rate of $219 for single or double occupancy, plus 15.75% tax. All rooms in STC's block include wifi service. at the Hyatt Regency Denver. This rate covers registrations Sunday, 5 May through Wednesday, 8 May 2019. Reserve your rooms at the official Summit hotel rate using the Hyatt Regency Denver booking form.
  • Hotel Accommodations Details
  • STC Conference Accessibility Notes
    • Pool and Fitness Center The indoor heated pool is accessible by using a chair lift or the poolside ladder. The pool is located on the 5th floor along with the Universaire Spa and the 6,700 square foot fitness center. Hours of operation for the pool is 4am to 10pm, The workout room will stay open around the clock. (Visit the Fitness Concierge for maps of local walking and jogging trails, GPS equipment, and any fitness gear you may need.)
    • ADA rooms come with standard amenities such as:
      • Lowered closet shelves, lowered thermostat, and lowered light switches.
      • Entryway features include lowered peephole and door latch and there are wide bathroom doors.
      • Roll in showers/shower chairs and bathroom handrails are in all ADA rooms.
      • The bathroom has an ADA standards raised toilet seat.
      • Alert systems for deaf or hard-of-hearing guests are available upon request.
      • There are no extension cords available from room service but there are electrical outlets located near the nightstand for CPAP machines.
    • Accessible parking is available on parking levels 2 and 3 located just in front of the garage elevators. Valet service is also available.
    • Service animals are allowed for persons with disabilities. However animals are not allowed within the fitness center. The closest veterinary hospital is the Downtown Animal Care Hospital at 1041 Gallapago St.
    • Urgent Care / Walk-in Health Facilities: Guests in need of medical care can use Denver Health at 777 Bannock St, Denver, CO 80204.
  • Important Information for Travelers—Effects of High Altitude on Visitors:
    The following information is borrowed from the STC Summit website. Additional tips are available at https://www.denver.org/about-denver/denver-resources/high-altitude-tips/. Denver is 5280 feet above sea level but don’t let that scare you. Denver's high altitude is a big transition from sea level. Follow these tips for adjusting to high altitude and avoiding altitude sickness.
    Panoramic view of the Rocky Mountains

    At high altitudes, everyone is affected to some degree. The effects vary from individual to individual and cover a variety of symptoms. The two main changes in the high altitude environment, not present at sea level, are decreased oxygen and decreased humidity or moisture content. There is approximately 40-45% less oxygen and 50-80% less humidity.

    A sudden change in environment from sea level to high altitude can produce symptoms of nausea, insomnia, diarrhea, restlessness, shortness of breath and air hunger. Palpitations or fast heartbeat, headache, nasal congestion, cough, increased flatulence or "gas", easy fatigue and intolerance to exertion also may be experienced. If the high altitude experience progresses, more shortness of breath and increased cough and edema or fluid accumulation in the lungs may occur requiring medical attention or possible hospitalization.

    The initial complaints should disappear as your body adjusts to the lowered oxygen content and dryness. This may take anywhere from a few days to a few weeks. Upon arrival to high altitude, don't overdo. Eat lightly. For the first 48-72 hours, avoid alcohol. Alcohol aggravates the high altitude syndrome. Most of all, keep physical exertion to a minimum the first day. Over-exertion before your body can adapt to the lower oxygen and dryness can result in more severe and persistent symptoms. If you are over 35 years old and plan strenuous exercise while in high altitude, it would be best to first check with your doctor. If you have a history of heart, circulatory or lung disease, it's mandatory to check with your doctor before coming to high altitude. Respiratory infections or pneumonia should be completely resolved before coming to high elevations, since they can be dramatically worsened by the extra strain placed on your body. Pregnant women should seek the advice of their physicians before exerting themselves at high altitude.

    Rest appropriately and don't overdo the first two days. Take a nap when sleepy and get a good night's sleep after an exhilarating day of skiing or backpacking. Eat lightly and drink plenty of liquids, and avoid alcohol the first 48 hours. If you experience any symptoms noted here, you may be suffering from an oxygen deficit. The symptoms are a caution light to decrease your activity and protect yourself. A day of rest at this time is strongly suggested.

  • Technical Communication Summit Registration Rates:

    What's included with my registration? Full Summit registration includes access to all education and keynote sessions; Welcome Reception; Honors Reception; continental breakfast Monday, and Tuesday mornings; as well as refreshment breaks. Attendance at the 2019 Summit provides 8 CEUs toward CPTC currency. CEUs apply only to those who are certified and cannot be counted retroactively.

    Registration Fees

    Table contents

    The first column shows the category, the second through fifth columns provide the fee for each type of membership.

    Category Professional & Academic Gold Membership Student Membership Retired Membership Nonmember (includes STC membership)
    Early Bird:
    5 Nov – 31 Dec 2018
    $925 $925 $200 $595 $1,350
    Advanced:
    1 Jan – 31 March 2019
    $1,150 $925 $200 $595 $1,550
    Full Price:
    1 April – 7 May 2017
    $1,475 $1475 $200 $595 $1,775
    One Day:
    6 or 7 May 2019
    $625 $625 $100 $500 $825
    *New Professional members pay the Professional & Academic member rate. Gold members pay the Early rate through 31 March 2019.

Why

Top 10 Reasons to Attend the STC Summit

10. You'll get lots of exercise touring the hotel and walking to and from Conference sessions.

9. You can easily complain to next year's Annual Conference committee about everything you don't like about this year's conference.

8. You will finally have a reason to hand out your business cards.

7. Where else are you going to meet the people on the TECHWR-L mailing list?

6. You'll develop professionally and expand your network of contacts.

5. Two words: tote bag!

4. Exposition Hall and Vendor showcase sessions of the hottest tools

3. Singing and dancing

2. Denver Mint (0.5 mile/ 781 meters away)
In 1858, gold was discovered in Colorado and a year later the city of Denver was founded. In 1863, the US government established a mint facility in Denver.

1. Shopping in Larimer Square! (0.5 mile/ 772 meters away) Larimer Square is located on Larimer Street from 14th to 15th Streets and includes 40 upscale restaurants and shops.

What Else Is There?

If you want to take a break from attending some sessions, or have a family member who is wondering how they can spend their time, there is plenty to do!

  • Downtown Aquarium (1.7 miles / 2.67 kilometers away)
    The entertainment and dining complex features a public aquarium boasting more than a million gallons of underwater exhibits. Downtown Aquarium houses over 500 species of animals, the interactive Stingray Reef touch tank, Aquarium Restaurant and the Dive Lounge.
  • Denver Zoo (2.9 miles / 4.7.kilometers away)
    There's always something new at the Denver Zoo! Check out the daily schedule of fun, interactive events, and experience animals, big and small, from all over the world.
  • Children's Museum (2.0 miles / 3.17 kilometers away)
    A hands-on educational and entertaining experience awaits kids and their grown-ups at the Children's Museum of Denver. Programs and playscapes developed for all ages.
  • Denver Botanic Gardens (2.7 miles / 4.28 kilometers away)
    A 23-acre urban oasis which is one of the top-ranked botanical gardens in the US and features magnificent plants from all corners of the world. Denver Botanic Gardens offers spectacular plant displays, unlimited opportunities for lifelong learning and research that helps preserve Colorado's precious natural resources.

Memories From Past Conferences

Need Help Convincing Your Boss?

If you need help convincing your manager, STC has created a sample letter you can use to make your case. Not sure the Summit is right for you? Take a peek at this highlight video from the 2016 Summit to give you a feel of what's in store when attending the Summit.

STC looks forward to seeing you at the 2019 Summit! For questions, please email email hidden; JavaScript is required.

Last modified: June 3, 2019
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