Bylaws Committee Manager

Job Description

Committee affiliation: Bylaws

The Bylaws Committee monitors the chapter's adherence to the Bylaws, reviews the descriptions of the duties and responsibilities of the chapter officers and other members of the Administrative Council, and makes recommendations for modifications needed to the Bylaws and Standard Operating Procedures if procedures or election rules are changed. If changes are needed, the Bylaws Committee prepares proposed changes for review by chapter officers (and chapter members if some sections need their approval); coordinates updates, review, and Society approval with the Bylaws Advisor in the Society office.

Responsibilities

  • In November or December, develop a budget for planned projects for the year ahead (a sample budget is available).
  • Guide members of the committee so that all committee duties are fulfilled.
  • Develop and distribute a contact list of committee members and their roles.
  • Review existing Bylaws documentation.
  • Meet with committee members to update the bylaws.
  • Submit a monthly status report by e-mail to the President and Vice-President (or post to the Admin Council Group's monthly status reports files) regarding all current and upcoming committee activities.
  • Prepare revised Bylaws or list of suggested changes for review by chapter officers and coordinate the review process.
  • Incorporate approved changes.
  • Review and approval by the Bylaws Advisor in the Society Office:
    1. If the changes are to sections that do not need to be sent to chapter members for approval:
      1. Submit the new bylaws to the Bylaws Advisor in the Society office or CAC for their review and approval.
      2. Incorporate approved changes if needed.
      3. Send a copy of the final version to the Society office.
      4. Provide the PDF file to the Web divas to be added to the website and the blog.
      5. Announce the new bylaws on the blog.
    2. If the changes are to sections that do need to be sent to chapter members for approval:
      1. Prepare a list of proposed changes for the election ballot when chapter members vote for new officers.
      2. Prepare review draft containing the approved changes as needed.
      3. Submit the new bylaws to the Bylaws Advisor in the Society office or CAC for their review and approval.
      4. Incorporate approved changes if needed.
      5. Send a copy of the final version to the Society office.
      6. Provide the PDF file to the Web divas to be added to the website and the blog.
      7. Announce the new bylaws on the STC WDCB Chapter Forum and the blog.

Experience and Skills

  • Ability to lead a team and to work on a team
  • Good time management
  • Strong communication / interpersonal skills
  • An outgoing and friendly personality
  • Good organizational skills
  • Able to meet deadlines and able to identify and report problems with meeting those deadlines; willing to ask for help when needed
  • Previous experience managing a committee is a plus

Equipment

Usually none.

Time Commitment

Approximately 4 hours or less per month.

Contact

If you are interested in serving the chapter as a volunteer, please fill in the Volunteer Signup form.

Last modified: August 12, 2016
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